Office Administrative Assistant

Details

• Position
  Office Assistant
• Start Date
  Oct 01, 2026
• Location
  Houston, TX, Hoa Kỳ
• Rate
  This is a paid position. Rate is $38,000–$48,000 per year (DOE)

Job Description

We are looking for a detail-oriented and proactive Office Administrative Assistant to help keep our daily operations organized and running smoothly. This role is ideal for someone who enjoys multitasking, working with people, and using modern technology and AI tools to improve administrative workflows.

Key Responsibilities

Front Desk Management: Greet clients and visitors professionally, answer incoming calls, and direct inquiries to the appropriate team members.

Clerical Support: Maintain digital and physical files, perform data entry, scan documents, and assist with basic bookkeeping tasks.

Schedule Coordination: Manage calendars, schedule meetings using Outlook or Google Workspace, and assist with travel arrangements.

Communication: Draft and proofread emails, memos, and reports. Use AI productivity tools such as Microsoft Copilot or ChatGPT to streamline routine administrative tasks.

Inventory & Supplies: Monitor office supplies and coordinate with vendors to maintain adequate stock.

Facility Oversight: Prepare meeting rooms and help maintain a clean, organized, and professional office environment.

Requirements & Qualifications
High School Diploma required; an Associate or Bachelor’s degree in Business Administration or a related field is preferred.
1–2 years of office administration or customer service experience.
Proficiency with Microsoft 365, including Word, Excel, Outlook, and Teams.
Familiarity with Zoom and AI productivity tools is a plus.
Strong written and verbal communication skills.
Excellent organization, time management, and prioritization skills.
Typing speed of 45–50 WPM with good accuracy.
Professionalism and discretion when handling confidential information.

Benefits & Perks
Medical, dental, and vision insurance.
401(k) plan with up to 4% company matching.
15 days of paid time off plus 10 paid federal holidays.
Annual professional development and training budget.
Hybrid flexibility with up to 2 remote days per week.
Stocked breakroom with snacks and premium coffee.

How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience to wheelie life https://app.productionbeast.com/ and use the subject line “Application: Office Assistant.”