Studio Coordinator

Details

• Position
  Production Office Coordinator
• Start Date
  Oct 14, 2019
• Location
  Sherman Oaks, Los Angeles, CA, USA
• Rate
  This is a paid position. Rate is $45,000-$50,000
• Status
  Job has been filled

Job Description

Exceptional Minds
Studio Coordinator Job Description

Exceptional Minds is a nonprofit training academy located in Sherman Oaks. Our mission is to maximize the talents of artists on the autism spectrum with customized and hands-on experience to prepare them for gainful work in digital arts and animation.

The Studio Coordinator will support the Studio Executive Producer to help manage all VFX and animation work I both the visual effects and animation studios. Successful execution of the duties and responsibilities listed below should result in Exceptional Minds Studio being a highly efficient and effectively run studio with well-defined and consistent processes that will support the seamless execution of the Strategic Plan and provide support for future growth.

Primary Duties & Responsibilities:
• Work with studio staff to create job-tracking system, invoices, and all other procedures and documents used by the studio.
• Prepare weekly studio status report for clients and submission sheets for each delivery
• Maintain database of prospective VFX and motion picture facilities, as well as studio contacts
• Create FileMaker databases for each show with all of the artists’ shots and client feedback
• Assist in the preparation of completed shots for delivery to client
• Create vendor contact sheets
• Assist in creating summary tech specs for each show from studio documents
• Download all shots from client secure sites to the vault for use by our supervisors and artists
• Upload all finished shots to the clients and input all client notes in the database regarding shot submission status
• Coordinate deliveries of shots to and from clients on hard drives
• Keep track and distribute studio ID security badges, make all new badges for new studio employees
• Proofread all end title credit jobs checking for spelling and formatting errors before submitting to clients
• Order office supplies for the studio and keep track of hardware and software expenses
• Create agendas and EM packets for client meetings with current PR info
• Update monthly newsletter list with new contacts using the SALSA database
• Works with Accounting to prepare all purchase orders and invoices for jobs
• Assist in scheduling client tours of the school and studio

Preferred Qualifications:
• Proficient in Computer Skills Microsoft Office Word, Excel, FileMaker knowledge is a plus
• Previous experience working as a coordinator in feature film or television related projects
• Extremely detail orientated with excellent organizational skills

Job Type:
• Full-time

Preferred Education:
• Bachelor’s Degree

Preferred Experience:
• Previous work experience in Production/Post Production/VFX/Animation is a plus
Salary range $45K-$50K