Busy commercial production company in Culver City, CA seeking a friendly, organized and diligent receptionist for our fast-paced production office. As the first point of contact for our company, the ideal candidate is great at interacting with clients, vendors & production teams, over the phone and in person. While keeping an organized office, candidate must be able to multi-task, assisting production teams and staff as needed. The perfect candidate is a proactive self-starter who is resourceful and pays attention to detail. Great for someone looking to gain experience in the commercial production/advertising world! To start as soon as 3/27/17, depending on the right candidate.
Duties include but are not limited to:
-Answer phones, check messages, and direct calls/relay messages via email
-Welcome and assist clients/production teams/vendors with office needs
-Maintain working knowledge of each team’s production schedule
-Assist in maintaining office and kitchen inventory
-Maintain cleanliness and upkeep of the office
-Ensure professional office presentation, especially when advertising agency clients are in-house
-Assist in scheduling of maintenance for facilities
-Provide clerical and administrative support across the organization, such as copying, filing, faxing, shipping and general research, as needed
-Organize and order/pickup staff lunches
-Work hours are 9am – 6pm, able to work overtime when requested
-Proven experience in a front office, handling receptionist responsibilities and multi-line phone systems, preferably in commercial production or advertising
-Excellent written and verbal communication skills
-Self-motivated, resourceful, detail oriented, and well-organized
-Ability to organize, multitask and prioritize work while under pressure
-Must have a good, positive energy, no drama or negative attitudes
-Must be a team player, no task is too big or too small
-Proficient in computer systems, Microsoft Office Suite, Mac and Windows OS
-Experience in client services or hospitality preferred
Applicants MUST include a resume, cover letter and references.
Please mention that you are responding to a job posting found on Production Beast.